Acrobat's new interface is a disaster

 

Where did my tools go?

What'd Adobe do with the scroll bars?

Why am I forced to make 1 or 2 more clicks to do the same task?

And why were the left-hand tools moved to the right, and the right ones moved to the left?

You might have to hunt down your familiar tools in the latest version of Adobe Acrobat, and then again you might never find them in the new user interface. So frustrating when things change without an obvious reason.

Especially when you're on a work deadline!

Here are ways you can reclaim your tools and be able to work efficiently again in Adobe Acrobat.

Switch back to the “classic” interface

For the time being, Adobe lets us disable the new interface and revert back to the previous version. As far as we can tell, the “classic” interface not only looks the same as before the update, but also has the functionality and tools we expect.

The new "modern" interface, however, is missing several critical functions, and it is difficult to find utilities/tools, adjust them, or make custom tool palettes.

Screen capture of a PDF opened in the classic Acrobat interface.Classic interface:
Panels can be resized, minimized, closed entirely, and expanded.

 

Screen capture of a PDF opened in the new Acrobat interface.The new “modern” interface 2023/2024:
Panels are switched, left to right, and can't be resized to fit specific screen sizes. Some tools are buried deep in the panels or have been forgotten entirely.

 

How to switch the interface:

On Windows computers:

  1. File menu (the 3 horizontal-bars in the upper left corner).
  2. Disable New Acrobat

On Macs:

  1. View menu
  2. Disable New Acrobat

And then exit out of Acrobat and reboot your computer to ensure these settings are permanent.

Adobe slayed its golden goose.

This has become a hard lesson for Adobe in how not to change the user interface of your company’s cash cow — especially a cash cow that is installed on +90% of the world's computers to view the most widely used document file format on the planet.

Below: A user's comment at https://community.adobe.com/t5/acrobat-discussions/trouble-with-new-adobe-acrobat-interface/td-p/14445074

An illustrated comment from an Acrobat user on the Adobe forums.I’ve never seen so many complaints from users about the new interface on the Adobe Community forums. Thousands of users across several Adobe forums and websites have taken the time to chime in.

So if you launched Adobe Acrobat recently and were then baffled by what was now on your screen, you’re not alone.

The new Acrobat user interface has been slowly “rolled out” by Adobe for the past year or so, and without any warning, Acrobat will appear on your screen with the new — and dreadful — interface called Spectrum2.

It's not so much the visual "style" of the interface, but more about:

  • Loss of functionality (can't do some tasks that are available in the "classic" GUI),
  • Illogical grouping (or lack of grouping) of related tasks and tools that make sense for the detailed tasks that users perform,
  • Static unmovable/unresizable panels that don't fit what users must do (one tool panel is permanently superimposed over the PDF's actual content…gah!),
  • A mobile interface design that doesn't meet the needs of business users with large screens on their desktop (sometimes multiple screens), and
  • Unrecognizable icons that users can't figure out.

Update September 2024. With the newest update in September 2024, Adobe has adjusted some things, like finally being able to move the *&^%$#@! toolbar out of the way of the document itself, and better visible contrast of the icons.

But it's still a dysfunctional interface for those who must use Acrobat for professional on-the-job tasks. So switch back to the "classic" interface. (See above for instructions.)

The users speak!

Here are some comments from users. The complaints below are just the tiny tip of a giant iceberg of pain that is growing daily.

But the most thoughtful and direct comments are on another website for feedback directly to Adobe’s product development teams. See Acrobat UserVoice at https://acrobat.uservoice.com/forums/590923-acrobat-for-windows-and-mac/suggestions/47082691-ditch-the-2023-user-interface-in-acrobat

Below: Comment and vote at https://acrobat.uservoice.com/forums/590923-acrobat-for-windows-and-mac/suggestions/47082691-ditch-the-2023-user-interface-in-acrobat

Acrobat's User Voice website.This is the place to log in, post your experience with the new interface, and Vote.

As of September 2024, nearly 800 votes had been cast against the new interface, making this post one of the most popular ones.

 

So, what went wrong?

Personally, I think Adobe might have mis-interpreted its user data.

  • Yes, the general population uses their smart phones to do just about everything — except for work at the office!

    No one in their right mind would attempt to proofread and edit a 200+ page PDF on a smartphone. Or construct an accessible PDF form on their phone. Or do any of the professional-level tasks that the majority of professional Acrobat subscribers do every day, and often repeat dozens (or hundreds) of times a day.

  • Adobe already has a “lite” version of Acrobat Reader for mobile. It’s terrific for reading PDFs while commuting to work or to sign a contract when on the run. You can download it for free from your phone’s app store, https://www.adobe.com/acrobat/mobile/acrobat-reader.html  Adobe missed the user requirements when they mixed a lite, mobile-centric user interface into a professional workhorse program.

  • Product shot of the New Coke packaging, circa 1985.Is Acrobat the new “New Coke”? If you were around in the 1980s, you might remember New Coke. It’s a famous case often covered in MBA classes about how corporations fail with their products. https://en.wikipedia.org/wiki/New_Coke. Bottom line: First, ask your customers what they want; second, listen to them; and third, build what they want.

I’m also not convinced that Adobe corporate fully knows what its professional subscribers do with their software. In other words, they don’t understand their customers, or at least those who MUST use Acrobat to perform their job. They certainly are out of touch with their original user base that made Adobe the household name it has become:

  • printing and graphic arts,
  • publishing,
  • accessible documents, and
  • corporate communications.

One visitor to the forums sarcastically asked if Adobe actually uses Acrobat itself.

Makes me wonder, too.

And what went right!

One positive result of the revamp is that Adobe is fleshing out touchpoints and other methods for those who have touch screens on their desktop or laptop computers. (I love my Microsoft Surface tablets, which are a combo of touch-tablet and a full working computer. Been testing Adobe’s products on them for 10+ years.)

But it’s not possible to do everything with my fingertips or even a stylist pen: some tasks require a mouse, trackpad, or other traditional, precise input device. Grabbing a tiny resizing handle on a frame and stretching it smaller/larger is nearly impossible with fingers.

We recognize that Adobe has big plans for future versions of Acrobat, and we're pleased to be on their prerelease team to test new features. In the end, we'll have a much more powerful tool on our computers.

The interface redesign attempted to ease everyone into what's to come, and Adobe did clean up the icons, making them simpler, cleaner, and easier to see.

The test

But they went overboard with the icons — now, there are just way too many icons and they lack optional text labels. Many are indecipherable.

Here's a quick test:

The answers to these 2 "quizzes" are at the end of this story.

 

A better Acrobat

UI = User Interface, or the visual design of what we see on our screens, as well as how well it functions with different technologies, such assistive technologies for those with disabilities or when reflowed for viewing on smart phones.

UX = User Experience, which determines how easily a user can figure out the interface and do what they need to do.

I'm proud that Adobe reviews its products and makes decisions to update them. But change has to be managed well and must always give customers what they originally purchased Acrobat for.

Based on our use here at our studio and feedback on the forums, here are some features Adobe should build into a better user interface:

  • Consider Adobe InDesign's user interface as a model (shown below), which also has countless tools and panels. But nearly the entire interface can be customized by users. Adobe should take its functionality and put an Acrobat facade on it. See Adobe's online help for details:
     
    Screen capture of InDesign's customizable workspace.

  • Allow users to completely customize their tool panels. Add, delete, or hide tools. Arrange them anywhere in their workspace/screen — at the top, left and right sides, on a second monitor. For example, if the user is reviewing and commenting on a report, let them have a clean clutter-free interface with just the tools they need for that task, namely the Comments and Page Thumbnails panels. (The new interface doesn't let both of those panels be active at the same time. Gah!) If the user is doing prepress at a print shop, they can have only those panels available. Make it easy for professional users to have the tools they need right at hand and hide the rest.

  • Let users save these set ups as personal workspaces so they can be retrieved as needed.

  • Let users adjust the color scheme — light, medium, dark (or night mode). For those who work long hours in Adobe's programs, switching to dark mode helps users see better and produces less eye strain by the end of the day.

  • And let users scale the interface — the text labels, dialogue boxes, and the icons. Right now Acrobat's icons are microscopic on high-resolution monitors.

  • Finally, make the interface fully accessible to those using assistive technologies such as screen readers. Right now, it is grossly inaccessible. So shameful.

How you can take control of your software

Adobe no longer has the monopoly on PDF viewers, editors, and readers because the PDF file format is now open-source rather than proprietary, and the ISO has published standards for creating compliant PDF files.

Customers now have other options. If you don’t need the professional tools for accessibility, printing/prepress, graphic arts, data merges, or publishing, then see if another brand of PDF editor might work for you. https://en.wikipedia.org/wiki/List_of_PDF_software

We’ve found that ABBYY Fine Reader and FoxIt have decent general tools, but please note that FoxIt is not a US corporation and might not be allowed on government computers.

Many browsers are starting to automatically open and render PDFs. But none give full access and control, such as filling in PDF forms, editing, commenting, or accessibility.

We expect browsers will expand their PDF features in the future.

 

Adobe Acrobat is still the best brand to use for these tasks:

  • accessibility,
  • prepress,
  • printing,
  • graphic arts,
  • data merges, and
  • professional publishing.

Acrobat's tools are far superior than other brands for these industries. (We periodically test other brands and so far, we can’t make a solid recommendation.)

If you must stay with Adobe Acrobat, then switch back to the “classic” interface:

  • Windows — File (Hamburger menu in upper left) / Disable New Acrobat.
  • Mac — View menu / Disable New Acrobat.
  • Reboot your computer for the change to take effect and stick.

Tell Adobe what you want

We encourage you to voice your opinion directly to Adobe — and VOTE at these 2 forum pages:

We suspect that Adobe will attempt to migrate this horrible interface to the rest of the Creative Suite programs. Gah! What a nightmare that will be for those in publishing, design, and digital media.

Design careers at Adobe

Coincidentally, several design positions were recently posted at Adobe. Maybe you’re the next new member of Adobe’s design team who could bring some sanity to the interface overhaul. Check out their current job openings at https://adobe.wd5.myworkdayjobs.com/external_experienced

The answers...

Tool Icon to Find Form Fields. Recognize form fields. Used during forms development to help identify areas that might become real form fields. It uses Adobe's AI that's so-so in getting it right.

In the 2 text tools below, one literally changes the real content in the PDF, while the other attaches a text comment on the page. Comments can be shown or hidden, and printed or not. And they are readable as a list in the Comments Panel.

Tool Icon to add text to the content This is an editing tool to add new text to the content of the PDF, rather than layer a text comment over the content.

 

Tool Icon to add a text comment. This is the text comment tool. All of the PDF comment tools do not change or edit the PDF's real content. Comments are similar to sticky notes or an editor's handwritten proofreading marks on a hard copy. They're considered mark up rather than direct edits of the content.

— Bevi Chagnon, ADS
Last updated March 2024
Last reviewed September 2024

 

Untitled Document

Logo, Pub Com dot com.

Learn to fish. Save money. Time. Hassle.

Our services help you maximize your technology, streamline your workflow, and seamlessly build accessibility into your digital publications. Our mission is to train and coach you so well that you no longer need us or outside remediation services.

By teaching you how to fish — and make accessible PDFs right out of the box — we hope to work ourselves out of our jobs!

PubCom has a full suite of courses on accessibility topics, as well as traditional desktop publishing, digital media, and website development. We started offering accessibility training to the federal government in 2001 right after Section 508 and WCAG 1.0 went into effect in the US. That was 23+ years ago and we haven't stopped yet!

The takeaway: we know publishing, from editorial to design to distribution (print and digital) — and we're accessibility experts (Bevi Chagnon is a delegate to the ISO committee for PDF accessibility that creates the PDF/UA standard). We share our knowledge and help you learn to fish. Our little fisherman keeps us on our goal.

Sketch: Our fisherman has learned to fish and is now inclusive and accessible.

""Drop us a line and let us know how we can help.